Home > Career Opportunities

Office Manager

Job Order ID 3177
Province/State New York
City Brooklyn

Posted Date 6/3/2019

Brief Description

My client, a large insurance restoration company in the NW section of Brooklyn NY is looking for an office manager to help lead the organization.

The right candidate is an organized, efficient leader, with experience in all aspects of running and office and knowledgeable in Xactimate.

We're seeking someone who is a rare ``high achiever'' to fill a key leadership role. As the Office Manager, you will be responsible for hiring, managing, training, and motivating the Office team. You will manage the franchise office team to perform all accounting functions, oversee administrative activities, and ensure customer satisfaction. You will serve as the in-house expert on QuickBooks®, Microsoft Office, and proprietary software. In addition, you will ensure all job files are properly audited and contain all required documentation.
If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced,

Primary Responsibilities
* Manage Receptionist-Dispatcher
* Manage Job File Coordinator
* Manage Accounting & HR Administrator
* Coordinate and maintain company calendar and franchise communication
* Manage accounts payable, accounts receivable, and cash management
* Verify and analyze financial reports
* Verify and analyze divisional key measurements
* Monitor compliance and risk management
* Ensure employment files and records accuracy
* Manage franchise compensation plan
* Manage franchise staffing plan
* Ensure fulfillment of the training and development plans for all divisions
* Oversee performance management and documentation
* Document franchise annual plan
* Document divisional performance
* Develop the office division annual plan
* Document and manage the office division performance

* 40 hours/week, flexible to work overtime when required
* Vary between 8 a.m. and 6 p.m., as business demands

Requirement Note

Position Requirements
* 5+ year(s) of office, accounting, or customer service management experience
* Experience in building a strong team with tangible leadership skills
* Solid organization and planning capabilities, strong attention to detail
* Demonstrated history of ability and growth in managing an office environment
* Outstanding written and verbal communication skills, including proper pronunciation, grammar, and a consistently courteous and professional tone of voice at all times
* Very self-motivated and goal-oriented with ability to multi-task
* Capability to work in a fast-paced, team-oriented office environment
* Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) and QuickBooks®
* Ability to learn new software and proprietary software
* Proficient with Xactimate® estimating software
* Experience in customer service industry environment a plus
* College degree desirable
* Ability to successfully complete a background check subject to applicable law

Contact Details:
Aaron Frenchman
(631) 493-0574 ext. 117