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Regional Coding Manager

Job Order ID 3354
Country United States
Province/State Remote

Employment Type Permanent
Posted Date 9/24/2019

Brief Description

Regional Coding Manager 


The Regional Coding Manager assists with developing the overall coding operations and compliance strategies for assigned clients.   The Regional Coding Manager manages client relationships and is responsible for daily coding operations and all related activities to ensure client expectations are met. Additionally, the Regional Coding Manager may partner with Shared Services to make certain the two departments remain aligned for selecting, onboarding and training newly assigned coders.


This role will be responsible for a team of 40 to 80 coders, typically assigned to multiple clients.    This is a fast pace role with competing daily priorities and requires strong relational and communication skills with clients.

  • Provides overall management and direction of coding and abstracting activities. Oversee all duties and responsibilities of the coding staff.
  • Communicates regularly with client to review our clients’ performance and overall trends, resolve issues which improve client performance and discuss industry developments and upcoming educational opportunities.  
  • Responds to client, physician or other internal customer coding / abstracting data or report requests and/or prepares or partners with Shared Services for producing monthly management reports on productivity and quality, as well as weekly metric reports for our client.
  • Utilizes database queries and reports to perform various auditing functions.
  • Assists in creating new client playbooks and informing Shared Services of changes to client playbooks or other client documentation, processes or polices, including coding guidelines.
  • Works with the Medical Staff and other departments for resolution and education of coding, documentation, and reimbursement issues.
  • Develops and provides oversight for internal and external coding validation programs in conjunction with established client programs. Identifies cases, monitors timeliness of data collection and partners with Shared Services to aggregate, analyze, and trend data, as well as report validation findings.    Provides summary and individual feedback to coding staff for performance improvement and compliance purposes. Identifies area for clinical documentation improvement and coder education.
  • Maintains a knowledge base of various payment methodologies, grouping classifications and ICD-10 CM and ICD-10 PCS, as well as ICD-9 (as needed).
  • Provides ongoing training and in-service programs for coding staff to support corporate compliance.
  • Oversees that month end coding activity is closed out for abstracting purposes within the established client timelines.
  • Completes performance assessments, recommend and/or initiate employee promotion, disciplinary and/or discharge actions.
  • Coordinates coding staff meetings to keep staff informed of HIMS and regulatory changes, developments and events.
  • Provides leadership and expertise in the areas of coding, compliance, reimbursement, and reporting of coded data. Understands flow of health information in the electronic health record from registration through documentation, discharge, coding, and billing. Ensures compliance with OIG, CMS, state Medicaid third party payer, RAC and additional state and federal auditing contractor regulations regarding coding and data reporting.
  • Assists with system analysis, implementation, testing, database management, maintenance, accuracy, regulatory compliance, troubleshooting, and security of coding/abstracting systems, interfaces, databases, and reporting tools for systems using coding/abstracting data (e.g. 3M, Compass/Allscripts, EPIC, etc.).
  • Must understand and demonstrate skill with the use of all Microsoft Office Suite of products such as Microsoft Word, Excel and PowerPoint
  • Works with client and client IT to develop products to improve performance, efficiency, and data integrity.
  • Abides by the Standards of Ethical coding set forth by AHIMA and monitors coding team for violations and reports as areas of concern are identified
  • Assists in the preparation and monitoring of the operating budgets.
  • Vets candidates or partners with Shared Services to assure appropriate client assignments.
  • Meets budgetary goals per client agreement and achieves margins determined by our client.  
  • Meets all SLA’s for client engagement.
  • Oversees management of accounts receivables (DNFB) and manages staffing resources to accommodate daily patient volume within expected turn-around times and financial targets.
  • Demonstrates the ability to attract, recognize, retain and manage staff and to effectively utilize staff to enhance the facilities and our clients’ organizational performance.


Key Success Indicators/Attributes

  • Ability to prioritize and multi-task in a fast-paced, changing environment.
  • Demonstrate ability to work in all work types and specialties.
  • Demonstrate ability to self-motivate, set goals, and meet deadlines.
  • Demonstrate leadership, mentoring, and interpersonal skills.
  • Demonstrate excellent presentation, verbal and written communication skills.
  • Ability to develop and maintain relationships with key business partners by building personal credibility and trust.
  • Maintain courteous and professional working relationships with employees at all levels of the organization.
  • Demonstrate excellent analytical, critical thinking and problem-solving skills.
  • Skill in operating a personal computer and utilizing a variety of software applications.
  • Critical thinking skills demonstrated by the ability to make key decisions at client sites and with the oversight of direct reports without on-going feedback or supervision from upper management


Supervisory Responsibility



Work Environment

This job operates in a professional office environment.    This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Requirement Note

Physical Demands


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear.    The employee must occasionally lift or move up to 25 pounds.    Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.


Position Type/Expected Hours of Work

This is a full-time position.    Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5 p.m.    This position occasionally requires long hours and weekend work.



Minimal travel required; up to 5%


Required Education and Experience


  • Bachelor’s Degree or a combination of advanced formal training within the discipline and Dual Credential with Certified Coding Specialist (CCS).  
  • At least 3 years’ supervisory experience; minimum 5 years coding with Profee, inpatient and/or outpatient.
  • AHIMA certification as an RHIA or RHIT


Preferred Education and Experience

Project management experience a plus.


Additional Eligibility Qualifications



Security Access Requirements

In addition to the specific security access required by the employee’s client engagement, the employee will have access to our clients’ systems set forth in our clients’ “HIM Manager” profile.   


AAP/EEO Statement

Our client is an equal opportunity employer.    All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.    Duties, responsibilities and activities may change at any time with or without notice.    Employee may perform other duties as assigned.


Contact Details:
Dianne Nasiatka