Construction- Administrative Assistant

Construction- Administrative Assistant


Springfield, Massachusetts

Employment Type



Architecture, Engineering & Construction

Job ID



Our client is a well-established, growing commercial construction company who is looking for an Administrative Assistant with experience working in construction company office.

Job Description:

The Administrative Assistant is an important part of any successful construction team. This is an office based, mostly clerical role. The construction coordinator offers support to the Project management team as well as the Project estimating team.  An ideal Administrative Assistant is a team player who represents the company in a professional & courteous manner.

  • Process project related documents i.e., proposals, contracts, change orders, etc.
  • Process correspondence, letters, and reports.
  • Answer incoming phone calls
  • Handle accounting elements of Projects.
  • Maintain email and electronic filing systems
  • Help to organize and maintain documents for multiple construction jobs
  • Assist in filing for project permits
  • Help to update social media posts and marketing materials

Job Requirements:

  • Minimum of 2 years in support related role in construction industry
  • Experience operating basic office technologies.
  • Ability to manage daily construction clerical tasks.
  • Experience answering phone calls and representing a company in a professional manner.
  • Ability to handle multiple tasks concurrently and work under pressure to meet deadlines.
  • Must be extremely organized and exhibit a high degree of attention to detail.
  • Some college preferred
  • Ability to read shop drawings is not required but would be a MAJOR A+
  • Desire for growth within the company
  • Must be able to communicate clearly and effectively
  • Proficiency in Microsoft Office software (Excel, Word, PowerPoint, etc.) is necessary.
  • Familiar with Procore Construction Software A+




Contact Details:

Cathryn Gonis

Executive Recruiter