Office Administrator

Office Administrator

Location

PATCHOGUE, New York

Employment Type

Permanent

Industry

Restoration

Job ID

9369


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Our client is a leading full-service property damage & disaster restoration company on Long Island.  They’re currently looking for an Office Administrator.  The salary is about $48,000 annually, hours are 8-4 or 9-5 Monday through Friday.


Job Description:

Salary : $48000 - $48000

Job Functions

  • Welcoming visitors to the office.
  • Serving as the point of contact for clients and handling all correspondence and communications between clients and staff.
  • Maintaining appointments, reminding, and calling clients of their scheduled appointments, etc.
  • Handling a high volume of phone calls for client service needs and solving any issues when possible.
  • Handling a high volume of emails and compiling emails to bill out jobs.
  • Scheduling and conducting all necessary follow-ups with clients.
  • Receiving, resolving, and filing documentation and paperwork.
  • Data entry; uploading paperwork to job system management database.
  • Handling billing and invoices with accuracy and utilization of Quickbooks.
  • General administrative duties and support when needed.


Job Requirements:

 

Job Requirements

  • Excellent written and verbal communication skills.
  • Strong customer service abilities in all facets – in-person, over the phone, over email, etc.
  • A no-fear attitude towards phones and phone calls.
  • Strong organizational skills and expertise in keeping track of who needs what and when.
  • Self-starter – being able to keep track of common administrative duties and follow-ups that need to be performed without constant direction.
  • Ability to prioritize tasks and manage time effectively.
  • Prior office administration experience preferred.
  • College degree preferred.
  • MUST have prior experience in restoration, construction, insurance, or similar industry.
  • MUST have prior experience in and proficiency with Microsoft Word, Microsoft Excel, and Quickbooks.

#IND2

#CB


Contact Details:

Kerry Young

kerry@execsallied.com

631-406-4722